Project Coordinator

Title: Project Coordinator

Reports to: Program Manager

Department: Programs

Contract Duration: 12 months with possibility to prolongation upto 24 months

Duty Station: Dushanbe with possible trips to the regions of Tajikistan

Position Summary

Project Coordinator will be coordinating the efforts of local implementing partners and key state actors on strengthening collaboration and cross-learning from the activities implemented on the ground and promoting best practices at the national level. She/He will work closely with Search Program Manager, other staff, local implementing partners and other stakeholders to ensure timely and quality implementation of the project. She/He will administer day-to-day progress of activities and will ensure that the implementation of activities is meeting Search quality standards, is completed on-time, within budget, and to maximum effect. This includes providing a regular presence with stakeholders and networking contacts with local government, international and local agencies. She/He will also collaborate closely with the Search team (DM&E (Design and Monitoring) Manager, Finance and Grants Coordinator), as well as experts working on the projects to ensure the deliverables are of high quality, and delivered in a timely manner.

Responsibilities:

- Coordinates project start up processes.

- Leads day-to-day delivery across strategic communications in close coordination with Program Manager and Implementing Partner.

- Monitors program implementation against work plans, tracking progress and flagging delays or issues.

- Administers the reporting process.

- Supports donor communication.

- Monitors and enforces donor compliance.

- Actively participates in the Search Asia Regional cohort, collaborating across countries and workstreams, and contributing to regional delivery.

Contributions

1 Administer all internal and external reporting, ensuring high-quality, well-written, and timely reports meet donor and Search requirements, with support from the Program Manager. Ensures that draft reports are disseminated for review and feedback by Asia Regional staff members and Country Director.

2 Liaises with implementing partners regarding program implementation and compliance.

3 Analyzes the potential risks related to Search’s program implementation practices and communicates to the Program Manager in due time while seeking mitigation measures.

4 Provides first level technical review of agreements and and contracts by implementing partners to ascertain they are aligned to Search’s internal policies and procedures and the deliverables are realistic.

5 Monitors the program implementation and budget variance analysis of grants to ensure objectives are met.

6 Participates in reflection sessions and discussions on adaptation.

7 Supports recruitment of Assistants and contributes to team growth planning to meet evolving project needs.

8 Ensures program-related capacity building availability for implementing partners and Tajikistan staff.

9 When called upon, supports review of strategic proposals, budgets, and budget narrative to ensure completeness and compliance with stipulated donor rules and regulations.

10 Coordinates with DME Manager and other relevant Search staff to ensure lessons learnt and reflections are incorporated in program reports and action plans developed from these lessons. This reflects good practice in reflective practice and adaptive management.

11 Is a member of a community of best practices to standardize existing tools and inform program implementation best practices.

12 Supports Program Manager in project amendments such as NCE and budget realignment in collaboration with Finance and Grants Coordinator.

13 Supports development of country specific OKRs (objectives and key results).

14 Infuses organizational values into all work.

15 Other duties that are broadly in line with the above key contributions as assigned.

Competency Behavior Indicators (Knowledge, Skills, and Abilities)

1 Anticipates and plans for needs and takes action accordingly. Provides guidance and support to reports from implementing partners.

2 Develops and maintains collaborative relationships with vendors, organizations, partners, funders, and Search’s network of experts critical to the area of purview.

3 Modifies a planned course of action in response to new information or new circumstances.

4 Responds to changing circumstances and expectations readily.

5 Overcomes obstacles using ethical practices; formulates and evaluates morally and ethically justified solutions.

6 Assesses risks and opportunities to facilitate decision making to a favorable outcome.

7 Checks the accuracy of one’s own and others’ work and sets up systematic checks and balances to support content and data integrity.

8 Has knowledge of project management tools including technology as resources for efficiency and reduction of stress.

9 Analyzes the costs, benefits, risks, and chances for success in making a decision.

Type and Nature of Contacts

1 Routinely coordinates with implementing partners, consultants on-site and in the field and resolves problem situations with tact.

2 Represents, as assigned, selected projects and other organizations, including donors, vendors, and international and local partners.

3 Interacts with the regional staff.

Education and Experience:

- Minimum requirements for this position include:

- Bachelor’s degree or equivalent in Social Sciences, Conflict Resolution and Peacebuilding, International Relations, Project Management, with at least least five years of project coordination experience preferably with international NGOs or Master's degree or equivalent in Social Sciences, Conflict Resolution and Peacebuilding, International Relations, Project Management, with at least least three years of project coordination experience preferably with international NGOs;

- At least two years of training and facilitation skills;

- Proven experience of working with high-level national and regional state institutions in any capacity;

- Proven experience with project budget management;

- Experience in implementing EU and USG funded projects is highly desired;

- Experience on peacebuilding projects is highly desired;

- Advanced knowledge of Tajik, and English languages, (written and oral);

- Advanced user of computers and office software packages (MS Word, Excel, etc.) and office equipment

Working Conditions and Physical Requirements

Usual office environment conditions; ability to travel internationally at least 20%.

To apply, interested candidates should:

Send a cover letter and updated resume in English to following e-mail addresses:

nsabirova@sfcg.org akhaydarov@sfcg.org

With the subject line: “Project Coordinator” by November 24, 2025.

Please include the following in your cover letter:

- Minimum salary requirement or current salary

- Earliest available start date

- Where you found this posting

We are looking to fill this position with the right candidate. Only applicants invited for an

interview will be contacted. No phone calls please. Please see our website www.sfcg.org for full details of our work...